Overview

This position is listed on behalf of a partner professional services company based in Canada. The company is looking for an Associate Payroll Specialist to manage payroll processing for a diverse portfolio of clients, ensuring accuracy, timeliness, and compliance with Canadian payroll legislation.

This opportunity is ideal for a detail-oriented professional who enjoys combining analytical work with client relationship management. The position offers remote or in-office flexibility and a supportive environment that values accountability, innovation, and continuous improvement.

Responsibilities

Payroll Processing

• •Process accurate and timely payroll for hourly and salaried employees across a diverse client portfolio, ensuring all calculations and transactions are completed correctly and within established deadlines.

Government Remittances and Compliance

• •Prepare and submit payroll-related government remittances, including source deductions, Workplace Safety and Insurance Board (WSIB) payments, and Employer Health Tax (EHT), in accordance with applicable regulations.

Legislative Administration

• •Apply relevant employment standards legislation when calculating vacation pay, statutory holiday pay, overtime, termination payments, and other payroll-related entitlements.

Payroll Reporting and Filings

• •Prepare and submit Records of Employment (ROEs), T4 slips, and other required government forms, ensuring accuracy and compliance with reporting deadlines.

Client Support and Communication

• •Serve as a primary contact for payroll-related questions, provide clear and professional guidance, and resolve client concerns efficiently.

Data Verification and Reconciliation

• •Review payroll information for completeness and accuracy, investigate discrepancies, and implement appropriate corrections to maintain reliable records.

Recordkeeping and Year-End Support

• •Maintain organized payroll documentation and assist with year-end payroll activities, reconciliations, and reporting requirements.

Team Collaboration and Continuous Improvement

• •Work closely with colleagues to meet client needs, maintain consistent service standards, meet payroll deadlines, and identify opportunities to improve processes and efficiency.

Requirements

• •One to two years of hands-on payroll processing experience, preferably supporting multiple clients or payroll accounts.
• •Understanding of Canadian payroll practices, including source deductions, statutory entitlements, government remittances, payroll reporting, and applicable employment standards.
• •Experience working with multiple payroll systems. Familiarity with QuickBooks Desktop, QuickBooks Online, and/or Wagepoint is considered an asset.
• •A Payroll Compliance Professional (PCP) designation or current enrolment in a National Payroll Institute program is an advantage.
• •Strong attention to detail, numerical accuracy, and the ability to review payroll data, identify inconsistencies, and resolve issues effectively.
• •Excellent written and verbal communication skills, with the ability to explain payroll matters clearly and professionally to clients and colleagues.
• •A demonstrated commitment to responsive, reliable, and professional client service, with the ability to build positive relationships.
• •A proactive, solutions-oriented mindset with sound judgment and the ability to take ownership of tasks.
• •Ability to manage competing priorities independently while contributing positively to a team-oriented environment.

Compensation and Benefits

• •Starting annual salary ranging from CAD $55,000 to $65,000, depending on education, relevant experience, and skills.
• •Opportunity to work remotely or from the office.
• •Opportunities to develop payroll expertise, expand knowledge of Canadian payroll legislation, and strengthen client service capabilities.
• •Work in an environment that encourages new ideas, proactive problem-solving, and improvements to established workflows.
• •Opportunities to build on payroll experience and grow professionally within a multidisciplinary services environment.