Overview

The Senior Project Manager at Stanford Health Care is responsible for managing the programming, planning, and activation of complex projects under the general supervision of the Director. This role ensures projects are completed in scope, on schedule, within budget, and meet all program objectives and applicable government regulations. The Senior Project Manager acts as a liaison between client/operational leaders and all project participants including consultants, contractors, vendors, and regulatory agencies.

This is a remote position.

Responsibilities

Leadership

• •Conduct project intake, develop project teams, define objectives and scope, document current and future-state processes, develop and maintain project schedules, document risks and assumptions, and oversee development, operational workflows, and implementation.
• •Provide leadership and direction in building client engagement, project development, strategic decision-making, project scope, and deliverables.
• •Collaborate with and provide recommendations to management related to department policies, procedures, business development opportunities, strategic planning, and resource planning.
• •Provide project leadership for large strategic and cross-functional improvement programs for executive stakeholders, department, and project team members.
• •Manage project design and structure for department key endeavors within assigned leadership division.
• •Direct and manage project managers and project/senior project coordinators in the design, development, and execution of projects.
• •Mentor other project managers and project/senior project coordinators.

Relationship Management

• •Coordinate with Transition Strategy Senior Operations Manager and BOSI manager on project budget targets, status, and resolution of related issues.
• •Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
• •Balance both internal and external stakeholder interests to maintain alignment of project outcomes.
• •Understand customer requirements and manage the dynamics of these individuals.
• •Work with and drive change across physician groups that balance clinical, academic, and research interests.

Project Management and Financial Acumen

• •Oversee all aspects of projects including tracking milestones, anticipating deadlines, assigning responsibilities, and monitoring and summarizing project progress.
• •Deliver concurrent various-sized projects to successful completion.
• •Follow Transition Strategy standard work/processes, policies, and processes; develop detailed project plans and complete required project documentation.
• •Define project scope, duration, resources, and cost, as well as the best course of action to attain project objectives.
• •Conduct project kick-off meetings, communicate individual roles and project expectations, and serve as the initial point of contact for projects.
• •Complete and manage detailed project work plans using designated project management tools; utilize tools to report project status, manage issues, identify risks, and escalations.
• •Coordinate post-project review and lessons learned meetings following stabilization of projects.
• •Manage communications on a regular and timely basis, ensuring all project participants are informed of project status, issues, risks, escalations, and required actions, including executive-level presentations.
• •Prepare and maintain accurate, timely, and auditable project documents and cost estimates.
• •Prepare and manage project reports and budgets for senior leadership.
• •Provide input for tracking project budget targets and stay current on status through BOSI coordination and knowledge of related purchase orders and vendor relationships.
• •Maintain working knowledge of foundational activities including facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, and engineering and maintenance.

Standards, Guidelines, and Technical

• •Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• •Assist in the development of policies, guidelines, and standards; act as department representative on committees and professional organizations.
• •Implement quality control measures to ensure project compliance with department, hospital, and university policies, government codes, and regulations including regulatory, OSHPD, and Joint Commission requirements.
• •Maintain a basic understanding of building maintenance systems and/or building infrastructure.
• •Conduct project planning workshops to create project charters, lock scope, identify project deliverables, create project schedules, and identify critical path.

Education

• •Bachelor's degree in a work-related discipline/field from an accredited college or university, or applicable professional experience.

Experience

• •5 years of progressively responsible and related work experience required.
• •7 years in project leadership roles, including 3 years of consulting experience with a major firm, or 2 years managing complex corporate-wide major programs/initiatives for large organizations (preferred).

Required Skills and Abilities

• •Ability to work independently and make sound decisions while meeting time-sensitive deadlines.
• •Ability to present facts and recommendations effectively in oral and written form.
• •Ability to read, analyze, and interpret complex documents.
• •Ability to identify issues, risks, and escalations; assemble data, validate conclusions, and incorporate resolutions.
• •Strong knowledge of medical and non-medical equipment, organizational programs, and procedures.
• •Basic experience with business case preparation and cost-benefit analysis.
• •Expertise in MS Office Suite including Excel, Word, PowerPoint, and Visio, and Microsoft SharePoint.
• •Moderate proficiency with Microsoft Project, Primavera, and other PPM software tools.
• •Strong interpersonal, presentation, and facilitation skills to communicate with and persuade a wide range of audiences.
• •Superior supervisory and matrix management skills.
• •Advanced ability to identify, develop, and quantify corrective action plans.
• •Excellent conflict resolution skills.
• •Workshop design and facilitation experience.

Licenses and Certifications

• •Lean Six Sigma Certification (preferred)
• •PMP - Project Management Professional (preferred)

Compensation

Base pay generally starting at $66.52 - $88.14 per hour. Final salary will be set based on internal equity, experience, education, specialty, and training.