About SALIX Data
Founded in 1999 by two brothers, SALIX Data has grown into a trusted global partner serving more than 2,500 clients worldwide. Operating at the intersection of precision and purpose, we deliver Business Process Outsourcing, Forensic Collection, E-Discovery Processing, Cybersecurity, and Workflow Automation services. SALIX stands for Service, Achievement, Leadership, Integrity, and eXpertise.
About the Client
Our client is a fourth-generation, family-owned manufacturer of custom brass hardware for the high-end leather goods and accessory trade, producing buckles, clasps, closures, and fittings found in handbags, purses, and leather goods worldwide. In business since 1945 and based in Massachusetts, the company runs its own production facilities in Asia and controls the full process in-house, from initial design and prototyping through manufacturing, warehousing, and worldwide shipping.
Role Overview
We are seeking a highly capable Executive Assistant to support a US-based executive leading multiple business functions, including Operations, Sales, Product Development, Marketing, and Logistics. The successful candidate will serve as a trusted extension of the executive's office, helping manage priorities, streamline information flow, drive follow-through, and ensure critical initiatives stay on track.
Responsibilities
Executive Information and Administrative Management
- •Triage the executive's inbox, clearing routine and notification emails such as banking, HR/payroll, system alerts, and SaaS notifications, so only items genuinely needing attention get through
- •Progressively take on more direct filtering and filing as familiarity with the business builds
- •Categorize emails by urgency, significance, and required action
- •Manage calendar scheduling and coordination
- •Assist with travel planning and document preparation
- •Support process documentation and SOP management
- •Create structured daily executive briefings highlighting decisions, risks, opportunities, and priorities, providing clarity and actionable insight rather than forwarding individual emails
Freight and Logistics Monitoring
- •Monitor shipment, freight schedule, and customs activity across all carriers and brokers
- •Track and flag exceptions, delays, or documentation issues as they arise
- •Coordinate directly with suppliers, freight partners, and internal teams to help resolve flagged issues
Data Entry and Research Projects
- •Own data entry and record-update projects in NetSuite and other business systems, starting with an HTS code and duty rate update project
- •Conduct ad hoc research projects as they arise
What Success Looks Like
- •The executive feels genuinely in the know without being pulled into every thread
- •Deliver concise, high-quality daily executive briefings
- •A daily digest that consistently separates decisions, FYIs, exceptions, and logistics statuses
- •Create visibility across projects, priorities, and business initiatives
- •Freight and logistics exceptions are caught and flagged before they become problems
- •Growing ownership of inbox filtering and filing as trust is established
- •Significantly reduce administrative burden on the executive
- •Become a trusted business partner and key contributor to executive effectiveness
Ideal Candidate Profile
- •Highly proactive and solutions-oriented
- •Exceptionally organized and detail-focused
- •Able to work independently with minimal supervision
- •A strong communicator with excellent business writing skills
- •Comfortable handling sensitive and confidential information
- •Analytical, resourceful, and commercially aware
- •Calm under pressure and capable of managing competing priorities
- •Relentless in follow-through and accountability
- •Able to distinguish between information and insight
Requirements
- •Bachelor's degree in Business, Commerce, Operations, Supply Chain, Communications, or a related field
- •Minimum 3 years of experience supporting senior leaders, founders, CEOs, managing directors, or executive teams
- •Experience working with international clients, multinational organizations, or global teams
- •Strong proficiency in Microsoft 365 including Outlook, Excel, Teams, Word, PowerPoint, and SharePoint
- •Experience with ERP systems such as NetSuite, SAP, Oracle, or similar platforms
- •Experience with project management tools such as Microsoft Planner, Asana, ClickUp, Monday.com, or Trello
- •Proven experience coordinating projects, managing workflows, and tracking business initiatives
- •Exceptional written and verbal communication skills
Preferred Experience
- •Direct support of a CEO, Founder, President, or Managing Director
- •Experience supporting US-based executives or organizations
- •Exposure to logistics, manufacturing, distribution, supply chain, or operations environments
- •Experience creating executive reports, dashboards, and management updates
- •Advanced Excel and business reporting skills