Overview

Velsera is looking for a proactive and highly organized Talent Acquisition Coordinator to support hiring efforts and help deliver an outstanding candidate and hiring manager experience. This is a 6-month temporary assignment with the expectation and opportunity to transition into a permanent position, subject to performance and business requirements.

Location: US or UK Remote. Must be willing to work US-based hours.

Department: People Operations

Reports to: Head of Talent Acquisition

The Opportunity

This is an excellent opportunity for someone with 2+ years of recruitment, recruitment administration, resourcing, or talent acquisition experience who is looking to build a long-term career in Talent Acquisition. Candidates looking to move into an in-house opportunity are strongly encouraged to apply.

This role offers a path to develop into a Talent Acquisition Partner or Talent Acquisition Operations Specialist as the company continues to grow.

Key Responsibilities

Recruitment Coordination and Administration

• •Coordinate interviews across multiple time zones, including US and EMEA stakeholders.
• •Support employer branding initiatives including careers pages, LinkedIn job promotion, employee referral campaigns, and recruitment marketing activities.
• •Manage candidate communications throughout the hiring process.
• •Schedule interviews, feedback sessions, and hiring team meetings.
• •Ensure a seamless and professional candidate experience from application through offer stage.
• •Maintain accurate candidate records within the Applicant Tracking System (ATS).
• •Support offer generation, onboarding activities, and recruitment-related compliance processes.
• •Coordinate offer approvals, prepare offer documentation, and partner with People Operations to ensure a smooth transition into onboarding.
• •Track recruitment activity and ensure all hiring workflows are progressing efficiently.
• •Produce regular recruitment dashboards, identify hiring trends, and highlight opportunities to improve recruitment efficiency and effectiveness.
• •Support recruiters and hiring managers with day-to-day recruitment operations.
• •Handle confidential candidate and employee information with professionalism and discretion.
• •Build trusted relationships with hiring managers, providing guidance on recruitment processes, timelines, and best practices.

Recruitment Operations and Process Improvement

• •Partner with teams including HR, People Operations, Legal, Finance, IT, and Hiring Managers to support hiring initiatives and operational excellence.
• •Ensure recruitment documentation complies with GDPR and applicable employment legislation across all hiring jurisdictions.
• •Own the integrity of recruitment data within the ATS, ensuring candidate records, requisitions, and hiring workflows remain accurate and up to date.
• •Provide first-line support and guidance to hiring managers using the ATS.
• •Gather candidate and hiring manager feedback and recommend improvements to the recruitment experience.
• •Assist in the development, documentation, and maintenance of recruitment policies, procedures, and best practices.
• •Support implementation of process improvements, system enhancements, and recruitment projects.
• •Help ensure recruitment practices align with company policies and applicable employment legislation.
• •Contribute to the continuous improvement of recruitment reporting, workflows, and operational efficiency.

Required Qualifications

• •Minimum 2 years of professional experience in recruitment coordination, recruitment administration, talent acquisition support, recruitment agency operations, or HR administration with recruitment exposure.
• •Strong organizational and administrative skills with exceptional attention to detail.
• •Excellent written and verbal communication skills.
• •Experience managing multiple priorities in a fast-paced environment.
• •Proficiency with Microsoft Office and recruitment systems or ATS platforms.
• •Strong customer service mindset and ability to build relationships with candidates and stakeholders.
• •Comfortable working across different time zones and with international teams.
• •Problem-solving and continuous improvement mindset.
• •Adaptable and comfortable with change.
• •Strong stakeholder management skills.
• •High level of integrity and confidentiality.

Preferred Qualifications

• •Recruitment agency experience with a desire to transition into an internal Talent Acquisition role.
• •Experience supporting hiring in biotechnology, life sciences, healthcare, pharmaceutical, or technology environments.
• •Familiarity with ATS platforms.
• •Experience supporting recruitment process improvement or operational projects.
• •Exposure to international hiring environments, particularly across the US and EMEA.

What Success Looks Like

• •Recruitment processes run smoothly and efficiently.
• •Candidates receive a consistently positive and professional experience.
• •Interview scheduling and hiring coordination are executed accurately and on time.
• •Recruitment data and ATS records are maintained to a high standard.
• •Recruitment policies and processes are documented, scalable, and continuously improved.
• •Hiring managers, HR, and business stakeholders view you as a trusted and dependable partner.

Core Values

• •People first: collaborative, respectful, empathetic, and inclusive environments.
• •Patient focused: swift, high-quality solutions that positively impact patient lives.
• •Integrity: accountability, transparency, and trust.
• •Curious: continuous learning, embracing change, and innovation.
• •Impactful: social responsibility, sustainability, and humanitarian mission.