Overview

East Texas A&M University is hiring for one of two levels: Emergency Management Program Specialist ($60,000) or Emergency Management Program Manager ($70,000), based on qualifications and experience. Both positions are housed within the University Police Department and are responsible for the full scope of emergency management at ETAMU.

Summary

The role is responsible for managing East Texas A&M University's emergency planning and preparedness, training and exercise, response coordination, communication and public information, mitigation and recovery, compliance and reporting, stakeholder engagement and partnerships, and program management and administration. Duties range from preventative mitigation to assessment reporting as well as other related activities such as training, building proctor, weather monitoring, and after-hours emergency response. The position ensures compliance with applicable Federal, State, and local regulatory agencies, as well as Texas A&M University System (TAMUS) policies and regulations.

Duties and Responsibilities

• •Oversees, directs, and leads multiple emergency management programs and develops program goals, objectives, resource requirements, and short-term and long-term strategic planning with a focus on response activities and plans needed to provide continuity of services.
• •Establishes policies, procedures, and systems to plan and prepare for all-hazard responses (e.g., pandemic, active threat, severe weather, etc.) and recovery activities for emergencies.
• •Develops, implements, and monitors the Incident Command System (ICS) and Emergency Response Plans (and associated annexes), and Business Continuity Plans (BCPs), as required by Federal, State, Texas A&M University System, East Texas A&M University, and Local regulations and requirements.
• •Serves as the department representative and coordinates with and through Homeland Security and Emergency Management (HSEM) on interactions with Texas Department of Emergency Management (TDEM) and other agencies pertaining to overall emergency management activities.
• •Serves as the Emergency Operations Center (EOC) manager or key support staff during EOC activations.
• •Coordinates and collaborates with multiple stakeholders on inter/intradepartmental and inter/intra-agency issues, projects, and protocols.
• •Develops, implements, and conducts training programs, seminars, and disaster exercises with a focus on system emergency events including natural hazards, operational risks, and malicious acts.
• •Establishes community outreach programs and coordinates with community leaders on emergency management initiatives, preparedness activities, and incident responses.
• •Coordinates post-emergency after-action reviews and makes recommendations for corrective action.
• •Provides situational awareness of emergency management activities and makes presentations to leadership.
• •Oversees emergency and incident notification and communication systems, formal after-action and/or corrective action plans and recommendation tracking, and emergency management and situational awareness systems.
• •Ensures operational readiness and program effectiveness by monitoring and evaluating program performance measures and implementing improvement strategies.
• •Assists in preparing and administering the emergency management program budget and associated financial reports.
• •Other related duties as assigned.

Minimum Requirements

Specialist Level

• •Bachelor's degree or equivalent combination of education and experience (high school diploma and six years of experience, or Associates degree and four years of experience may substitute).
• •Two (2) years of related experience in administration, program management, emergency operations, Homeland Security, health and safety, or a related field.

Manager Level

• •Bachelor's degree or equivalent combination of education and experience (high school diploma and nine years of experience, or Associates degree and seven years of experience may substitute).
• •Five (5) years of related experience in administration, program management, emergency operations, Homeland Security, health and safety, or a related field.

Knowledge, Skills, and Abilities

• •Knowledge of industry and emergency management practices, policies, procedures, and trends.
• •Knowledge of regulatory processes and rules impacting the University.
• •Knowledge and understanding of facilities and critical infrastructure operations.
• •Knowledge of supervisory and managerial techniques and principles, and ability to coach and develop staff.
• •Knowledge of the Incident Command System and emergency response planning.
• •Knowledge of Federal, State, Texas A&M University System, East Texas A&M University, and Local laws and ordinances related to emergency response.
• •Skill in strategic planning and budgeting.
• •Skill in oral and written communication, and in delivering presentations to a group.
• •Skill in planning, coordinating, and implementing programs and activities.
• •Skill in handling multiple tasks and prioritizing.
• •Skill in handling extremely intense and chaotic emergency situations, conflict, and uncertainty.
• •Skill in facilitating cooperative group decision making among assorted organizations and individuals serving on planning committees.
• •Ability to work with frequent interruptions and changes in priorities.
• •Ability to quickly recognize and analyze irregular events.
• •Ability to establish and maintain good working relationships with stakeholders within and outside the University.
• •Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required.
• •Ability to multitask and work cooperatively with others.
• •Ability to work beyond normal office hours and/or work on weekends and holidays.
• •Must be highly organized, forward thinking, strategic, detailed, and able to think logistically.

Certifications

• •Must acquire one of the following certifications within two (2) years of employment:
• •Certified Emergency Manager (CEM) by the International Association of Emergency Managers (IAEM)
• •Certified Texas Emergency Manager (TEM) by the Texas Division of Emergency Management (TDEM)
• •Ability to obtain a passing Texas Commission on Law Enforcement (TCOLE) Licensee Psychological and Emotional Health Declaration (L-3).

Other Requirements

• •Background investigation and testing to include psychological examination required.
• •May be required to submit to polygraph exam and drug testing.
• •Access to Criminal Justice Information (CJI) systems is required; certain criminal history convictions will result in disqualification.
• •Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment systems, or water treatment systems.

Preferred Qualifications

• •Bachelor's degree in an applicable field.
• •Experience working in a university setting.
• •Experience working within a law enforcement department.
• •Graduation from the National Emergency Management Basic Academy (NEMBA) and/or the Texas Department of Emergency Management (TDEM) Academy.
• •Certifications from FEMA's Emergency Management Institute's Professional Development Series (PDS) or Advanced Professional Series (APS).
• •Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM) through IAEM, or Certified Texas Emergency Manager (TEM).

Benefits

• •Employee tuition assistance for master's and doctoral programs.
• •Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• •ETAMU contributes to employee health and basic life insurance premiums.
• •12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• •Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• •Physical wellness program and wellness release time for eligible employees.
• •Access to cutting-edge research opportunities at a designated R2 Research Institution.