Overview

Vanderbilt University Medical Center (Vanderbilt Health) is the region's largest comprehensive academic health system, with eight hospitals and over 180 clinics. The Division of Cardiovascular Medicine is committed to understanding, preventing, and treating cardiovascular disease through groundbreaking research, exceptional patient care, and training the next generation of leaders in cardiovascular medicine.

Position Summary

The Program Manager provides support for calendar management, agenda, communications, and projects as requested by the Division Director. This role requires significant communication and collaboration across Vanderbilt Health and involves building strong relationships with peers throughout the medical center. After-hours communications and changes are frequently required. This is a hybrid position.

Key Responsibilities

• •Track, submit, and assist with Division Director expense reports, reimbursements, travel expenses, and coordination with the recruitment office for recruitment-related expenses
• •Maintain, develop, revise, and assist in creating presentations for division meetings and other meetings as requested by the Division Director
• •Assist in leading and directing meetings such as daily leadership huddles
• •Update and maintain faculty and staff distribution lists and keep division-wide meetings updated as faculty and staff onboard and offboard
• •Track division-wide publications, achievements, and other data points as required by Vanderbilt Health, DOM, and the Division Director; report data monthly, quarterly, and annually depending on the audience
• •Provide administrative and program support to Division Managers as needed
• •Support faculty onboarding as needed, assisting the Business Process Manager and Administrative Manager

Technical Capabilities

• •Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives
• •Financial Processes (Intermediate): Ability to monitor costs, expenses, and revenue and manage those in relation to budgeted amounts
• •Process Improvement (Intermediate): Identifies, analyzes, and improves upon existing business processes for optimization and quality standards
• •Peer Leadership (Intermediate): Ability to show leadership and influence people of equal rank to accomplish team goals
• •Networking (Intermediate): Build relationships through industry contacts, professional organizations, and individuals
• •Quality Management (Intermediate): Developing a systematic process of checking whether a process or service is meeting specific requirements

Core Capabilities

• •Invests time and energy in developing self and others to improve performance and gain knowledge
• •Maintains regular contact with key colleagues and stakeholders to expand and strengthen relationships
• •Recognizes group interactions and modifies communication style to suit different situations and audiences
• •Seeks to understand current and future needs of stakeholders and customizes services accordingly
• •Approaches problems from different angles and develops concrete solutions
• •Engages in formal and informal dialogue about quality and addresses quality issues promptly
• •Applies learning experiences to uncover underlying causes of problems and identify resolutions
• •Demonstrates a sense of ownership and drives critical issues to closure
• •Makes data-driven decisions by identifying and elevating opportunities
• •Proactively identifies new ideas and opportunities to improve processes
• •Demonstrates enthusiasm for learning new technologies, tools, and procedures
• •Views difficult situations as opportunities for improvement and embraces change

Position Qualifications

• •Education: Bachelor's degree
• •Experience: 3 years of relevant work experience