Overview

Pavago is hiring on behalf of a client for an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within an IT Asset Disposition (ITAD) environment.

This is a high-trust, execution-focused position where operational accuracy and attention to detail are critical. You will serve as the operational backbone that keeps documentation organized, workflows moving, and leadership focused on high-value priorities.

What You'll Own

Executive & Administrative Coordination

• •Manage executive calendars, meetings, and scheduling across multiple stakeholders.
• •Coordinate communication between leadership, clients, vendors, and internal teams.
• •Prepare meeting agendas, notes, and follow-up action items.
• •Anticipate leadership needs and proactively manage priorities.
• •Ensure deadlines, tasks, and follow-ups are completed without delays.

Documentation & Compliance Support

• •Maintain organized, audit-ready documentation across operational systems.
• •Support compliance-sensitive workflows within ITAD operations.
• •Ensure records remain accurate, complete, properly documented, and securely stored.
• •Maintain documentation consistency across Google Workspace, Slack, CRM platforms, and operational tracking systems.
• •Assist with audit preparation and compliance documentation.

Operational Tracking & Quality Control

• •Track client onboarding progress, internal operational tasks, documentation updates, and workflow milestones.
• •Review records to identify inconsistencies across dates, names, scheduling, documentation, and data entry.
• •Validate information before execution to minimize operational and compliance risks.
• •Proactively identify process gaps and recommend improvements.

Systems & Records Management

• •Maintain clean, organized operational systems and records.
• •Ensure documentation remains searchable, accessible, consistent, and audit-ready.
• •Improve filing structures and operational workflows to support long-term efficiency.

Requirements

• •3+ years of experience in an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support role.
• •Strong experience with Google Workspace, Slack, and CRM platforms such as Salesforce.
• •Excellent written and verbal English communication skills.
• •Exceptional attention to detail and organizational skills.
• •Ability to work independently with minimal supervision.
• •Strong problem-solving abilities and operational judgment.
• •High level of professionalism, discretion, and confidentiality.

Nice to Have

• •Experience in ITAD, compliance-heavy industries, or operations-focused organizations.
• •Experience supporting founders, executives, or leadership teams.
• •Familiarity with audit preparation, compliance workflows, client onboarding, and operational tracking systems.

Key Metrics for Success

• •100% audit-ready documentation.
• •Zero critical operational or documentation errors.
• •Accurate and timely completion of assigned tasks.
• •Reduction in operational issues through proactive quality control.
• •Smooth client onboarding and workflow coordination.
• •Leadership confidence in operational execution and reliability.

Position Details

• •Position Type: Full-Time, Remote
• •Working Hours: U.S. Business Hours

Interview Process

• •Application Review
• •Spark Hire Intro Video (3-5 minutes)
• •Recruiter Interview
• •Client Interview
• •Offer & Onboarding