About the Role

Pavago is hiring an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This is more than traditional administrative support. You will manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups, helping leadership stay focused on their highest-priority work.

This is a full-time, fully remote position supporting U.S. business hours.

What You'll Own

Calendar & Executive Support

• •Manage complex calendars across multiple time zones
• •Coordinate meetings, calls, appointments, and scheduling priorities
• •Resolve conflicts and protect executive focus time
• •Manage scheduling through Google Calendar, Outlook, Calendly, and similar tools

Inbox & Communication

• •Manage and prioritize executive inboxes
• •Draft and proofread professional emails and correspondence
• •Screen meeting requests, messages, and priorities
• •Coordinate communication with clients, teams, and external stakeholders

Meetings & Follow-Through

• •Prepare agendas, briefing notes, and meeting materials
• •Gather relevant information before executive meetings
• •Take notes and track action items
• •Follow up with stakeholders to ensure commitments and deadlines are met

Travel & Logistics

• •Coordinate domestic and international travel
• •Book flights, hotels, transportation, and detailed itineraries
• •Handle last-minute travel and scheduling changes
• •Support expense tracking and reimbursements

Projects & Administration

• •Track executive priorities and ongoing projects
• •Conduct research and prepare concise reports or summaries
• •Maintain organized digital files and documentation
• •Handle sensitive information with professionalism and discretion

What Success Looks Like

• •Executive calendars remain accurate and optimized
• •Scheduling conflicts and administrative delays are minimized
• •Important emails and follow-ups never get missed
• •Meetings are properly prepared and action items are completed
• •Travel runs smoothly, including last-minute changes
• •Leadership can confidently rely on your organization and execution

Growth Opportunities

This role offers direct exposure to senior leadership and decision-makers, high ownership and visibility, and potential growth into Executive Operations, Project Management, Operations Management, or Chief of Staff roles.

Interview Process

• •Initial Screening
• •Spark Hire Intro Video
• •Recruiter Interview
• •Practical Executive Support / Scheduling Task
• •Client Interview
• •Offer & Onboarding