Overview

HMA is the premier third-party health plan administrator across the PNW and beyond. We deliver customized health plans to medium to large-size employers with best-in-class customer service. For three years, HMA has been chosen as a Washington's Best Workplaces by our staff and PSBJ.

Our values: People First!, Be Extraordinary, Work Courageously, Own It, and Win Together.

Role Summary

As an HR Specialist I, you will bring hands-on and administrative expertise to a wide range of HR functions, including employee experience and onboarding, talent acquisition, payroll and benefit administration, compliance, Learning and Development, and operational excellence. You will play a vital role in shaping the employee experience, supporting our teams, and driving initiatives that align with HMA values and business goals.

This role focuses on modeling and elevating our People First culture. You will collaborate across departments to foster a workplace that is inclusive, diverse, and rooted in respect and belonging.

Recruitment and Onboarding

• •Support the Recruiting Program Manager by coordinating interviews, communicating with candidates, and helping deliver a positive candidate experience.
• •Serve as an additional point of contact for new hires from offer acceptance through completion of onboarding activities.
• •Assist in scheduling and participating in new hire orientation sessions.
• •Coordinate pre-employment requirements, follow up on equipment, system access, and survey completion.
• •Support I-9 verification and EEO data collection in accordance with applicable requirements.
• •Partner with IT, Payroll, Benefits, and department leaders to confirm equipment, access, and training needs are completed timely.

HR Administration

• •Provide administrative support to the Chief People Officer, Director of Human Resources, and People Operations team.
• •Create, maintain, and update the annual HR calendar and related planning documents.
• •Support bi-weekly payroll processing by reviewing timecard readiness and following up on outstanding items.
• •Support leave of absence processes, including tracking, follow-up, and employee communications.
• •Administer the quarterly recognition program through applicable systems and employee communications.
• •Administer the Learning and Development Reimbursement Program by reviewing submissions and coordinating timely reimbursement processing.
• •Maintain Smartsheet trackers and complete data entry updates as directed.
• •Draft and distribute internal communication materials, including the monthly HR newsletter.
• •Update People Operations SharePoint content as directed.
• •Provide back-up coverage for the Office Manager to support day-to-day office operations, including support for large in-office events.
• •Assist with employee mailing projects, including equipment shipments related to employee transitions.
• •Support the design and content development of HR and company meeting slide decks, including Around HMA and Town Hall presentations.
• •Coordinate access requests for internal programs and serve as a central contact for routine permissions and onboarding support.
• •Respond to HR-related employee inquiries in a timely, professional, and service-oriented manner.
• •Serve as HMA's point of contact for local agency inquiries related to routine workplace reporting requirements.
• •Support the planning and execution of HMA-sponsored events and employee experience initiatives.

Learning and Development Administration

• •Administer LMS activities in Go1, including pulling reports, troubleshooting user issues, adding and removing users, assigning and publishing courses, and maintaining the content library.
• •Provide administrative support for L&D consultations by scheduling intake sessions and setting up Teams and SharePoint file management.
• •Maintain the L&D SharePoint site, including newsletter content, calendars, and related file management systems.
• •Support L&D survey administration, including creating and distributing post-training surveys.

Compensation and Benefits

Base salary range for the greater Seattle area: $64,000 - $78,000, varying by geography, skills, experience, and education. Performance-based incentive bonus available.

• •22 days paid time off (individual contributors)
• •Twelve paid holidays
• •Two paid personal days and one paid volunteer day
• •Company-subsidized medical, dental, vision, and prescription insurance
• •Company-paid disability, life, and AD&D insurances
• •HSA and FSA pre-tax programs
• •401(k) retirement plan with company match
• •Annual $500 wellness incentive and $600 wellness reimbursement
• •Remote work and continuing education reimbursements
• •Parental leave
• •Up to $1,000 annual charitable giving match
• •Discount program

Work Environment

HMA offers flexibility to work schedules across all US time zones. Employees may work remotely or from our renovated office just outside Seattle, which includes free parking, a gym, and refreshments. HMA hires across the US, excluding Hawaii and the cities of Los Angeles and San Francisco.

Application Note

When applying, please include the phrase "What stood out to me about this role is..." somewhere in your application.

A background screen is required prior to employment. Employees may encounter protected health information (PHI) in the regular course of their work.